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8 Essential Tips For Managing Remote Teams In 2022

When you don’t, it’s much easier to jump to conclusions, or have less patience. Because some people aren’t physically around, it’s easy for “out of sight, out of mind” to rule the day. For many managers, this is the new reality they must deal with. As you start hiring more people, you can try out more ideas to enrich the above points, and make your hiring even more effective.

  • Harvest – Use Harvest to track your team’s progress and daily activity.
  • Remote employees’ performance affects your overall business growth.
  • Team collaboration is important for a reason – it delivers results.
  • This may be a no-brainer if you have a smaller team, but it’s critical to provide one-on-one face time with all of your team members.
  • Your team needs to understand they have their own agency to balance their workloads with their personal life and hobbies.

Setting goals enables a worker to focus on the most important tasks.Focus on the outcomes, not the path there. Accept that a remote worker’s schedule may differ but that they will still get work done. Allowing your team the autonomy to work when it suits them best, has proven to show greater quality and productivity. Since the pandemic, working remotely has become commonplace among employees globally. Here are the top challenges of working remotely and how to overcome them.

Set Clear Expectations

Those mid point check ins ended the “lost days,” and gave them confidence there was a good time to ask questions once they got into a project. When you sit next to your coworker, it’s easy to turn to them with questions. When they instead sit thousands of miles, and possibly multiple time zones away, that’s not so easy. It’s easier to assume positive intent for those you have rapport withThis only gets harder when there’s less communication between remote and office team members. Small misunderstandings can quickly become bigger problems simply because someone doesn’t get the benefit of the doubt. As Indra Nooyi suggests above, this benefit of the doubt is critical to how problems are addressed and solved.

remote team management

Team bonding is a crucial element to motivate a team to work for a common goal. Members of a remote team are deprived of face-to-face interactions, often leading to a feeling of isolation. By arranging online team-building activities, it is possible to strengthen the team bond. Inform your team with clarity if any substantial changes are in the pipeline. In terms of project management, use apps like Asana to log every sub-task of a project. Thus, everyone involved in the project will have a clear idea about the assignees and progress.

Regular training programs will keep your employees busy, and more productive. They will always have the urge to learn, and report to work with interest, not stress. Having access to the right set of tools is more important in a remote organization.

Amazing Tools For Team Collaboration

There are very real professional and personal benefits unlocked by remote work. Identify the benefits you can find with working remotely and help your team members do the same. Whether you are new to remote work or have been at it for a while, everyone will respond to it differently. But through all of the growing pains, the best thing you can do as a manager is to practice empathy and have some patience and compassion in your actions and communications.

remote team management

Arrange for a one-to-one session with the team, where they can ask for clarification on any decision or raise any issues that have been bothering them. Apart from that, explicitly mention that they can contact HR or someone from the admin to talk about anything. You can also use Google Form for people to share their concerns anonymously. Even after having a good start, projects can go off track halfway.

Lack Of Holistic Communication Due To Loss Of Non

Today we tackle the most common challenges managers face with a partially remote team, and what to do about them. Set up virtual hangouts to chat about how your team members cope with remote work and project management. Discuss how previous projects went, the blockers they faced, how they found solutions, and how challenging or exciting their tasks have been in general. To manage a remote team successfully, have your employees use the same tools. Don’t equip one team member with something different if they perform similar tasks to another employee.

Further fueling the interest, studies show a variety of benefits in employee engagement, stress levels, and productivity for those remote. Meetings and regular interactions have their place in the communication strategy with your remote team. But, that’s not complete unless you have worked on your listening skills. You know where your employees are coming from, and what they are really asking for. With good listening, you not only gain the trust of your remote team members, but also make them feel more valued. A company that functions remotely has a lot of challenges that companies running their business from physical offices in concrete commercial buildings cannot relate to.

Irina was also one of the Head Judges for the 2020 Global Search Awards and has been on the judging panel for the 2020 European Search Awards. Several companies didn’t have work-from-home plans on their agenda until the global pandemic caused them to adapt to these new ways of managing their employees. It costs nothing to ask a team member, “How are you coping? Bigger tasks can especially benefit from this as it not only makes things easier but can also help you collect data for future planning. Remote workers may choose different schedules for how they work from home—not to slack, but to fit when they’re most productive during the day.

What’s great is that most of these team management tools are affordable and easy to use across multiple devices anywhere on the globe. The emergence of the coronavirus pandemic prompted stay-at-home orders, and work-related tasks have become challenging for those who struggle with managing remote teams. Research on emotional intelligence and emotional contagion tells us that employees look to their managers for cues how to build culture in a remote team about how to react to sudden changes or crisis situations. If a manager communicates stress and helplessness, this will have what Daniel Goleman calls a “trickle-down” effect on employees. In addition to weekly one-on-ones, it’s critical to bring your entire remote team together virtually at least once a week. You probably already have weekly or daily team meetings, and that shouldn’t change during remote working.

Check out’s full suite of tools for remote work management. Working from remote locations takes away the opportunity of learning from colleagues and their feedback during the work in the office. To compensate for that, arrange for separate training sessions where team members will learn from their employees.

Creating a productive workplace that caters to various individual needs requires quite the balancing act. While it’s easy to directly talk to someone about any grievance or concern, discussing such matters virtually may be difficult for some team members. However, you must encourage your team to raise concerns and ask questions without any fear or hesitation. It is vital to create a safe space in the virtual world.

In the wake of the global pandemic, when SMBs are in full crisis management mode, many people fortunate enough to maintain their employment will be working from home. Managing remote teams requires a different skill set than managing direct reports in an office setting. Managing remote teams includes creating time for your remote workers to connect and cooperate among themselves. This helps make teamwork effortless and productive, as they build relationships and look out for each other. Whether manager of the entire company or of just one team or department, one of your primary duties is to delegate work and tasks.

If not, you’ll want to adopt a video conference platform as well as an easy-to-use messaging tool. Be sure to clearly communicate which platforms you expect your team to use to ensure everyone is on the same page. Consider setting up a short one-on-one meeting once or twice a week with everyone on your team. Be sure your team knows you’re available outside of that time, too, if anything comes up. Dogs, cats, and tiny humans all make great officemates for remote workers.

Ask people to volunteer to train others on the topics in which they excel. With contribution from everyone, it’ll become easy to follow the roadmap towards successful and timely project completion. Hibox lets you manage tasks and engage in a virtual review meeting from the same platform. If your team members reside in time zones with a gap of one or two hours, you can set a standard time when all members should be available. However, the Spacetime app will be useful for teams spread across the world. It lets you skip the manual time zone conversion and locate the common time zone suitable for everyone.

The Challenges Of Managing Remote Teams

Lessons from other managers & research that matters to you. Built with the latest best practices and research, it helps you make the most of the time you invest in each of your people. With the right habits you can have a great team of high performers, regardless of location. Employee turnover is expensive no matter if they’re remote or in person. A lack of growth is one of the biggest reasons someone may leave their job, or become bored and disengage.

It is crucial not only for weekly team meetings, but also for real-time communication for urgent decisions. I feel that in the future, remote work will become increasingly common. However, managing a remote team is a difficult undertaking. I believe that open communication with members is a beneficial method. To motivate team members, the team leader must be flexible while setting goals.

remote team management

This also includes individuals being able to contact you if needed. Signpost them to resources or information they may need. Also discuss your expectations and get agreement from them. Have a good understanding of what needs done, whether a single project or a series of ongoing tasks.

How Managers Can Support Remote Employees

With your team members working from various locations, it is often difficult to have everyone in sync and inspire them to work towards a common target. Don’t make the mistake of forgetting to grow your remote team members. Your example may be clear to your office team members that see you every day. More than once, we had projects where the work I found in the morning was not what we needed. I was then left waiting most of my day before I could give feedback.

Tips For Instilling Independence In Remote Workers:

However, even if moving isn’t of interest, there’s plenty of ways for your remote people to still grow. There’s many alternative ways to grow beyond promotions. All it requires is an open conversation with them, and a little creativity by both of you. All the studies we have looked at here at Lighthouse have shown that the #1 perk that employees want is growth and development. If you always ask those remote to be inconvenienced, so will the rest of your team.

Canva for Work – Need to work on visual graphics together? Use Canva for Work for beautiful, cohesive, and easy-to-create designs. Teambook – Beautiful and simple, this planner allows you to lay out your team schedule.

We can’t overemphasize the importance of communication between managers and remote staff when learning how to manage a remote team. Just as in a traditional office workspace, managers are expected to keep workers up-to-date on staffing changes and policies. Although it’s essential to see how well team members meet expectations, don’t oversee their actions too closely, as that can breed distrust. Learning how to manage a remote team starts with setting boundaries and work rules your employees should adhere to as they work from home. You may be worried about shifting to manage your remote teams.

Never underestimate how meaningful it can be to occasionally be flexible for your remote people. Take a late call, or one super early in the morning when you can. In a past job, I worked with a designer who was overseas while I was in the US. Our workdays only overlapped for a few hours, making communication tough. Rapport becomes especially important when your team is stressed, or working through major challenges. When you have rapport with someone, you’re more likely to give them the benefit of the doubt.

Research has found that a lack of “mutual knowledge” among remote workers translates to a lower willingness to give coworkers the benefit of the doubt in difficult situations. For example, if you know that your officemate is having a rough day, you will view a brusque email from them as a natural product of their stress. Learning to remotely manage a team requires at least an acknowledgement that distractions while working from home will be far more prevalent than in an office setting.

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